GUIDE TO USING MICROSOFT WORKS ON A NETWORK
___________________________________________

This document provides information on how to set up 
Microsoft Works on a network, and how to use Works to create 
and share documents among multiple users on a network.

If you are a network administrator, please read "Section 1: 
Network administrator's guide to setting up Works" and then 
read "Section 2: Using Microsoft Works on a network."

If you are not a network administrator and will use Works on 
a network, read "Section 2: Using Microsoft Works on a 
network." 


SECTION 1: NETWORK ADMINISTRATOR'S GUIDE TO SETTING UP WORKS
____________________________________________________________

You can install Microsoft Works on any standard network, 
such as 3Com, Novell, Microsoft LAN Manager, and Ungermann-
Bass. The Works application files are installed on the 
server; that copy of Works is shared by all of the 
workstations. However, each user on the network can maintain 
individual options for Works, such as a personal dictionary 
file.

The steps to follow include:

*    Installing Works on the network file server and 
     protecting the Works files
*    Installing the templates that accompany Works, making 
     them available to all users
*    Setting up a user directory for each user; this 
     includes modifying a user's AUTOEXEC.BAT and CONFIG.SYS 
     files
*    Installing screen drivers for systems with more than 
     one type of monitor or video card. Before beginning, be 
     sure that the network is installed and operating.

Works requires approximately 4.5 megabytes of server space.

WARNING  The network package you licensed can only be 
installed on as many workstations as are covered by the 
license. If you install more copies of Works than are 
provided for in the licenses, you are violating copyright 
laws.


A. INSTALLING WORKS ON A NETWORK

Network installation is a two-step process: installing Works 
on the server, and then setting up each workstation to use 
the Works files. Works can be installed from any workstation 
on the network or directly from the server.

To install Works on the file server

1    Make sure that you are connected to the network server.

2    Insert the Microsoft Works Setup disk in drive A of a 
     workstation on your network.

3    At the command prompt, type 

     cd a: 

     and then press ENTER so that drive A becomes the 
     current drive.

4    Type 

     setup 

     and then press ENTER.

5    Press ENTER again after reading the Welcome screen.

6    Choose the Install A New Copy Of Works option and press 
     ENTER.

7    Choose the Step Through Each Option Separately option 
     and press ENTER.

     Follow the instructions on the screen to complete the 
     installation.

     When Setup asks where you want Works installed, 
     designate the server's hard disk drive. To indicate the 
     type of printer you have, choose a printer that is 
     connected to the network.

8    When the installation is complete, remove the remaining
     disk from drive A.

     The Works files are now on the server in the directory 
     you specified during Setup. This directory is called 
     the Works program directory.

Setting Works file attributes

You need to protect the Works files so that Works can 
function and network users cannot change or delete those 
files. You can do this by changing the file attributes to 
read-only. Use the MS-DOS ATTRIB command to protect all of 
the files in the Works program directory.

To change files to read-only

*    At the command prompt in the Works program directory on 
     the server, type 

     attrib +r *.*

     This command changes all files in the Works program 
     directory to read-only files.



B. SETTING UP WORKSTATIONS

Each workstation needs to be set up so that users can locate 
the Works files on the server and so that the individual 
user can specify optional settings.

IMPORTANT  You cannot set up a workstation from the server 
or from another workstation; each workstation must be set up 
locally.

Creating a user directory

Each user needs a user directory for personal files and 
special Works files that specify the user's optional 
settings. For a user who always uses the same workstation, 
create the user directory on that workstation's hard disk. 
If the workstation does not have a hard disk, create the 
user directory on the server or use a floppy disk. For a 
user who works at more than one workstation, create the user 
directory on the server so that the user can always access 
the directory, regardless of which workstation is used.

To create a user directory

*    At the command prompt, type 

     mkdir x:\user1 

     and then press ENTER.

     "X" represents the disk where you are creating the user 
     directory, and "user1" represents a user directory 
     name. You can use any valid drive or directory name.

Installing templates

In order for the templates that accompany Works to be 
available to users on the network, the template documents 
(TEMPLATE.0-19) and the WORKS.INI file must be copied from 
the program directory on the server to each user directory. 

To copy the template files

1    Make sure that you are connected to the network server.

2    Change to the user directory for a particular user.

3    Type 

     copy x:\works\template.* 

     and then press ENTER.

     "X" represents the server's drive letter, and "works" 
     represents the Works program directory name that was 
     specified during setup. 

4    Type 

     copy x:\works\works.ini 

     and then press ENTER.

     "X" represents the server's drive letter and "works" 
     represents the Works program directory name that was 
     specified during Setup. 

5    Repeat steps 1 through 4 above for each user.

Setting the MS-DOS path to include the Works program 
directory

Add the Works program directory to each user's MS-DOS path 
so that Works can always find the files it needs. Use the 
MS-DOS PATH command in each user's AUTOEXEC.BAT file to add 
the Works program directory to each user's path. The 
AUTOEXEC.BAT file is located on the workstation's hard disk 
or on the user's MS-DOS system floppy disk. 

For more information on setting a path, see your MS-DOS 
manual.

To add Works to a user's MS-DOS path

*    To create a path in each workstation's AUTOEXEC.BAT 
     file, type

     path=x:\works

     If a PATH= line already exists in the AUTOEXEC.BAT 
     file, type

     ;x:\works 

     at the end of the existing PATH line.

     "X" represents the workstation's drive designation for 
     the file server and "works" represents the Works program directory.

Modifying the MS-DOS CONFIG.SYS file

For Works to function, you must update each user's 
CONFIG.SYS file. The CONFIG.SYS file is located on the 
workstation's hard disk or on the user's MS-DOS system 
floppy disk. Use the MS-DOS FILES command to set the correct 
number of files to 20 or more. For more informationon the 
CONFIG.SYS file, see your MS-DOS manual.

To modify the CONFIG.SYS file

*    In each workstation's CONFIG.SYS file, type 

     files=20 

     to set the FILES command.

     If a FILES= line is already in the CONFIG.SYS file, 
     make sure that the number of files is 20 or more.

Installing screen driver files for other video cards

A screen driver is a file that tells Works which type of 
video card you are using. If the server and all the network 
workstations use the same video cards, you do not need to 
read this topic.

However, if some workstations in your network have different 
types of video cards, you must run Setup again to copy the 
appropriate screen drivers to the Works program directory. A 
user who has a different video card must then use the /g 
switch when starting Works. For more information on starting 
Works using the /g switch, see "Starting Works in special 
circumstances."

To set up a Works screen driver on a server

*    From drive A on a workstation that has the Works Setup 
     disk in 

     drive A, type 

     setup /v  

     and then press ENTER. Setup asks you the location of 
     the program directory and the type of video card for 
     which you want to install a driver.

     Works creates a new .VID file on the server with the 
     name of the screen driver. The screen drivers and their 
     matching video card types are as follows:

Screen driver    Video card type
____________________________________________________________

EGA              EGA video card
CGA              CGA video card
VGA              VGA video card, IBM PS/2 models 50, 60, 70,
                   80, and 30/286
MCGA             IBM PS/2 models 25 and 30
HERC102          Hercules Graphics card
HERC112          Hercules Graphics Plus card
TANDY            Tandy Model 1000 computers



SECTION 2: USING MICROSOFT WORKS ON A NETWORK
_____________________________________________

A. STARTING WORKS

Start Works from your user directory, never from the Works 
program directory. Your user directory contains the files 
Works needs for your settings, macros, personal dictionary, 
and templates.

IMPORTANT  If your user directory is on the server or a 
floppy disk, or if your workstation requires a different 
screen driver from the one installed on the server, see 
"Starting Works in special circumstances."

To start Works from a workstation with a hard disk

1    Change to your Works user directory.

     For example, if your user directory is named JIM, type 

     cd \jim 

     and then press ENTER.

2    Type 

     works 

     and then press ENTER.

Opening shared documents

A shared document resides on the network server and can be 
opened by more than one person at a time. Shared documents 
are those documents that several people have created 
together or that several people use on a regular basis. For 
example, a copy of the company personnel manual can be a 
shared document on a network server. You can open a shared 
document in one of two ways:

*    Open the document to read it but not make changes. A 
     document opened like this is called "read-only."

*    Open a document and make changes. A document opened 
     like this is called "read-write."

The way one user opens a shared document determines how 
another user an open the same document. The following table 
lists the options each Works tool provides for one or more 
persons using a shared document.

                Opened by           Available simultaneously
Tool            any user as         to others as
____________________________________________________________

Word Processor  Read-only           Read-only
                Read-write          Not available to others

Spreadsheet     Read-only           Read-only or read-write
                Read-write          Read-only

Database        Read-only           Read-only or read-write
                Read-write          Read-only

Calendar        Read-only           Read-only
                Read-write          Not available to others

If you want to read a shared document but not make changes 
to it, it is best to open it as read-only, so that it is 
available for other users to open and make changes.

To make a file read-only when opening it in Works

1    Make sure that the network connection to the server is 
     functioning.

2    Start Works.

3    Choose Open An Existing File (ALT+O).

4    In the Files box, choose the file you want to open.

     If necessary, change the directory or drive to locate 
     the file you want to open.

5    Turn on the Open Read-Only check box.

6    Choose OK (ENTER).

IMPORTANT  If you use the MS-DOS ATTRIB command to change 
the attribute of a file to read-only, Works will always open 
the file as read-only.

Searching for free time on another Works user's personal 
calendar Works provides an option for a user on the network 
to put his or her personal calendar file on the network 
server so that other network users can view it. Works shows 
only the appointment times, not the specific appointment 
information, to other users.

There must be directory available on the network server 
where the user can store the calendar file so that other 
users can view it. Typically, the administrator creates a 
directory in which all of the users' calendar files reside.

To tell Works the name and location of the personal calendar 
file, use the /c switch when starting Works. Each network 
user must have a unique calendar filename. For example, to 
specify a personal calendar file on the server for a user 
named "Bill" in a directory called SCHEDULE, start Works by 
typing 

     works /c x:\schedule\bill.cal 

For more information, read "Starting Works in special 
circumstances" below.



B. STARTING WORKS IN SPECIAL CIRCUMSTANCES

Works can be started using one or more switches that give a 
network user the flexibility to change his or her own 
settings - for personal preference or for system 
configuration. When the appropriate switches are determined, 
a batch file can be created so that the user simply types

     works 

to start Works, rather than a command line with a series of 
special switches that might be hard to remember. Following 
is a list of the switches that a network user can use to 
start Works:

/n <drive and path>        Tells Works where the user 
                           directory is located. This is 
                           where Works stores the user's 
                           personal options and temporary 
                           files. This switch is mandatory 
                           for all network users with a user 
                           directory on the server or a 
                           floppy drive.

/g <video driver name>     Tells Works to use a different 
                           video driver because the user has 
                           a configuration different from 
                           what the network administrator 
                           installed during setup. The 
                           administrator needs to have 
                           already installed these other 
                           drivers. See "Installing screen 
                           driver files for other video 
                           cards."

/c <drive, path, and filename>
                           Tells Works to create and use a
                           personal calendar file in a 
                           specific location other than the 
                           user's user directory.

/p                         Tells Works to allow the user to 
                           have his or her own personal 
                           printer setup, rather than using 
                           the one created by the network 
                           administrator for all users.

Starting Works and specifying a user directory that is on 
the server or a floppy disk

You can start Works from a workstation other than your own 
or from the server. To do so, you must tell Works the 
location of your user directory using the /n switch.

*    To specify a directory location, type 

     works /n path 

     and then press ENTER.

     "Path" represents the complete path of the user 
     directory.

     For example, if the user directory is named JIM and is 
     located on drive A, type

     works /n a:\jim 

     and then press ENTER.

Specifying a screen driver

If you are using a workstation that requires a screen driver 
different from the one installed during setup, you must use 
the /g switch to specify the screen driver.

*    To specify a different screen driver, type 

     works /g screen_driver

     and then press ENTER.

     "Screen_driver" represents the screen driver for the 
     type of video card on your workstation.

     For example, if your user directory is named JIM and is 
     on drive E, and if the current workstation has a VGA 
     video card, type 

     works /n e:\jim /g vga.vid 

     and then press ENTER.

Changing your default printer

Works normally offers each user the printers that were 
installed by the administrator during Setup. To use a 
personal printer that is not on the network, an individual 
user can install a different printer and make that printer 
the active printer by using the /p switch when starting 
Works.

*    To make your personal printer the active printer, type 

     works /p 

     and then press ENTER. Then use the Printer Setup 
     command within Works to install a different printer. 
     (You will need the original Works Setup disks that 
     contain additional printer driver files.) 

     See the Microsoft Works User's Guide for more 
     information on printer installation.

Sharing your personal calendar so that other users 
can see it

To make your personal calendar available to other network 
users, create it using the /c switch and a directory on the 
network server specified by your administrator.

*    To share your personal calendar so that other users can 
     see when you have free time, type 

     works /c path filename 

     and then press ENTER.

     "Path" represents the path of the user directory; 
     "filename" is the name of the file.

     For example, if your calendar file is named JIM.CAL and 
     you want to place it in a directory on the server 
     called SCHEDULE, type

     works /c x:\schedule\jim.cal 

     and then press ENTER.

Creating an MS-DOS batch file to start Works

Each of the network switches can be specified once when you 
start using Works and then never require change. You can 
create a batch file called WORKS.BAT that runs Works with 
the specific switches you need. This allows you to simply 
type

     works 

     to run Works, eliminating the need to remember and then 
     type the switches each time.

The following is an example of a batch file that specifies 
both a path and a screen driver:

     works /n path /g screen_driver 

For more information about creating batch files, see your MS-DOS manual.
