Word Changes Alphabetic Chapter References to Numeric
PSS ID Number: Q103731
Article last modified on 08-03-1994

1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b 2.00c

WINDOWS


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The information in this article applies to:

 - Microsoft Word for Windows, versions 1.0, 1.1, 1.1a, 2.0, 2.0a,
   2.0a-CD, 2.0b, 2.0c
 - Microsoft Windows operating system versions 3.0 and 3.1
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SYMPTOMS
========

When you create a table of contents that contains alphabetically
numbered chapters, Word for Windows changes the chapter numbers to
their numeric format when you create a table of contents based on
heading paragraphs.

WORKAROUND
==========

To create a table of contents in which Word retains alphabetic chapter
numbers, select the Use Table Entry Fields option instead. Use the
following instructions to create the TC fields using SEQ (sequence)
fields to number the chapters:

NOTE: This method places the chapter information in individual TC
fields instead of the TOC field. As a result, number formatting
information is retained in the table of contents.

1. In your document, insert alphabetic chapter reference numbers using
   SEQ fields. For example, use the following field to number a series
   of appendix chapters:

      Appendix {¬SEQ Appendix \* Alphabetic}

   Result: Appendix A

2. Insert a TC field that references the SEQ field. For example,
   insert the following field after the SEQ field you added in step 1
   above:

      {¬TC "First Appendix [TAB] {¬Seq appendix \c \* Alphabetic} - "}

   where [TAB] means to press the TAB key.

   Resulting table of contents entry:

      First Appendix.................................A-1

3. Position the insertion point where you want the table of contents
   to appear.

4. From the Insert menu, choose Table Of Contents.

5. Select the Use Table Entry Fields option and then choose OK. Word
   inserts the following field in your document:

      {¬TOC \f}

Notes
-----

 - The drawback to this workaround is that you must use TC fields
   throughout your document to create your table of contents. You
   cannot base your table of contents on heading paragraphs.

 - The tab character in the TC field is essential to the success of
   this method.

For more information, select the "General Switches," "TC," and "TOC"
jump text in the Field Types and Instructions section of online Help.

REFERENCES
==========

Word for Windows "User's Guide," version 2.0, pages 540, 557-562, 564

Additional reference words: 1.00 1.10 1.10a 2.00 2.00a 2.00a-CD 2.00b
2.00c w4wfield

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Copyright Microsoft Corporation 1994.
