Index Lists Range of Pages in Abbreviated Format
PSS ID Number: Q103051
Article last modified on 11-30-1993

2.00 2.00a 2.00a-CD 2.00b 2.00c

WINDOWS


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The information in this article applies to:

 - Microsoft Word for Windows, versions 2.0, 2.0a, 2.0a-CD, 2.0b,
   2.0c
 - Microsoft Windows operating system versions 3.0 and 3.1
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SYMPTOMS
========

In an index, Word for Windows uses the following abbreviated format to
list a range of page numbers

   Cows, 143-48

Note: In the above example, Word lists "48" instead of "148."

If you want Word to list an inclusive range of page numbers in
unabbreviated form (for example, "cows, 143-148"), use the procedure
in the Workaround section later in this article.

CAUSE
=====

Word follows the rules on page 244 (paragraphs 8.67 through 8.70) of
the "Chicago Manual of Style" for inclusive numbers.

WORKAROUND
==========

Use the \t (text) switch in the XE field followed by an EXPRESSION
field that calculates the page numbers and displays them in
unabbreviated format. The following sample XE fields demonstrate two
ways to calculate the range of pages:

1. If the index entry begins on a page and continues for a known
   number of pages, use the length of the entry to calculate the page
   reference. For example, if the "Cows" index entry begins on page
   143 and continues for five pages, use the following XE field to
   create an unabbreviated page reference:

      {¬XE "Cows" \t "{¬page} - {¬={¬page} + 5}"}

   Result: Cows, 143-148

   -or-

2. Insert a bookmark at the end of the index entry and use the PAGEREF
   field to insert the unabbreviated page number. For example, insert
   the following XE field to create an unabbreviated page reference
   for the "Cows" index entry:

      {¬XE "Cows" \t "{¬page} - {¬pageref bookmarkname}"}

   Result: Cows, 143-148

   Note: "bookmarkname" is the name of the bookmark you insert
   at the end of the "Cows" index entry.

   Important: If you use this workaround, be sure you do not insert
   another XE field using the same text elsewhere in the page range.
   If you do, the second page reference will also appear in the index,
   as shown in the following example:

      Cows, 143-148, 145

MORE INFORMATION
================

The following table, from page 244 of the "Chicago Manual of Style,"
outlines the University of Chicago Press principles for listing
inclusive numbers that Word uses to list page references in an index:

First Number            Second Number              Examples
------------            -------------              --------

Less than 100           Use all digits             3-10; 71-72

100 or multiple         Use all digits             100-104; 600-613;
of 100                                             1100-1123

101 through 109         Use changed part only,     107-8; 505-17;
(in multiples of 100)   omitting unneeded zeros    1002-6

110 through 199         Use two digits, or more    321-25; 415-532;
(in multiples of 100)   as needed                  1536-38; 11564-68;

REFERENCES
==========

"Chicago Manual of Style," page 244

Word for Windows "User's Guide," version 2.0, page 548

Additional reference words: 2.00 2.00a 2.00a-CD 2.00b 2.00c short
shortened abbreviate abbreviated hundred 1 missing omit w4wfield

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Copyright Microsoft Corporation 1993.
