Mac Works 4.0: How to Move Fields in a Report
  
PSS ID Number: Q122837
Article last modified on 10-22-1998
 
4.0 4.0a
 
MACINTOSH
 

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The information in this article applies to:
 
 - Microsoft Works for the Macintosh, versions 4.0, 4.0a, and 4.0b
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SUMMARY
=======
 
By default, the Report feature in Microsoft Works, prints a maximum of five
fields per page. This article details the steps involved in adding more
fields to a page or several pages of the database report.
 
MORE INFORMATION
================
 
How to Add More Fields to a Page
--------------------------------
 
 1. Open the database in which you want to create a report.
 
 2. From the Insert menu, choose Report.
 
 3. Select any options in the Report Name section that you
    would like to use.
 
 4. Click the Next button to go to the Fields section.
 
 5. Double-click each of the first five fields you would like on your
    report.
 
 6. Choose any of the display options you would like and then click the
    Next button.
 
 7. Continue to set up the report as normal and then click the Done
    button.
 
 8. From the File menu, choose Page Setup.
 
 9. Select the Orientation option you prefer.
 
10. Click the Document button to make changes to the margins.
 
11. Choose OK twice. You will now be viewing your report with its five
    fields.
 
12. From the Format menu, choose Report Options and select Layout.
 
13. From the Format menu, choose Report Options and select Display
    Options.
 
14. Double-click the next field to add to the report, then choose Done.
 
     The field will be on the far-left side of the report. Drag the
     field to the right and position it in the appropriate location.
 
15. Repeat steps 13 and 14 to add each of the fields you want to appear
    on the report.
 
NOTE: It might be necessary to resize the fields so more can fit on the
page, or change Orientation under Page Setup. To resize a field, drag a
handle to increase or decrease the length or width of the field.
 
For more information, please see pages 293-295 of the "Microsoft Works
User's Guide" for version 4.0.
 
How to Change Number of Fields After Report Has Been Created
------------------------------------------------------------
 
If you need to change the number of fields per page after a report has
already been created, do the following:
 
1. Open the database and choose the report.
 
2. From the File menu, choose Page Setup. Change the orientation from
   portrait to landscape.
 
3. From the Format menu, choose Report Options, then select Layout.
 
4. Go to the second page of the report layout. Select the fields you
   want to appear on the first page.
 
5. From the Edit menu, choose Cut.
 
6. Return to the first page. From the Edit menu, choose Paste. The
   fields will be pasted on top of the current fields. They will need to
   be moved to the correct location and sized to fit on the wider
   landscaped page.
 
Repeat steps 4-6 for moving fields from any additional pages to the right
in the Report Layout view and continue moving those fields to previous
pages if desired. Any blank pages in the Report Layout view should not show
in Print Preview or when the document is printed.
 
KBCategory: kbusage kbprb
KBSubcategory: macworkskb
 
Additional reference words: kbhowto 4.00 4.00a mac m_works report
modify add adds adding field fields more moving move
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Version           : 4.0 4.0a
Platform          : MACINTOSH
Issue type        : kbprb
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Copyright Microsoft Corporation 1998.