Mac Works:Transferring Works 3.0 Database to Word 5.x
  
PSS ID Number: Q107203
Article last modified on 12-18-1998
 
3.0 4.0
 
MACINTOSH
 

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The information in this article applies to:
 
 - Microsoft Works for the Macintosh, version 3.0 and 4.0
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SUMMARY
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To transfer a Works 3.0 or 4.0 database document to Microsoft Word 5.x to
set up a print merge, do the following:
 
1. Open the Works database document.
 
2. From the File menu, choose Save As.
 
3. Rename the database. Under File Format, choose Text. Choose
   Save. Quit Works.
 
4. Open Word. From the File menu, choose Open. Open the saved
   database text file.
 
5. You will then see the 'Select A Converter' dialog box. Choose
   Text then choose OK.
 
6. To make each record appear to be on a single line, do the
   following:
 
    a. From the File menu, choose Page Setup.
 
    b. Change each margin to .5 and change the Orientation to
       landscape. If necessary reduce the print image from 100 percent
       (for example, 70 percent).
 
    c. From the Edit menu, choose Select All. Move the right indent
       marker on the ruler as far right as necessary to get each
       record to fit on one line. From the File menu, choose Save.
 
7. This is now considered to be the Data document in Word.
 
8. To create the Main document:
 
    a. Open a New word document.
 
    b. From the View menu, choose Print Merge Helper.
 
    c. Select the data document you have just created. Word will
       place the information "pointing" to the data document at
       the top of the page.
 
    d. Choose the field names and keywords to complete the main
       document.
 
MORE INFORMATION
================
 
For more information about creating print merge documents in Word, refer
to pages 595-621, "Print Merge Basics" in the "Microsoft Word User's
Guide" (version 5.0), or download the Mw0163 file from one of the following
Microsoft Internet Sites:
 
   http://support.microsoft.com/download/support/mslfiles/mw0163.hqx
 
   ftp://ftp.microsoft.com/softlib/mslfiles/mw0163.hqx
 
Additional query words: kbhowto 3.00 4.00 mac mwksdb print merge
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Keywords          : kbprint
Version           : 3.0 4.0
Platform          : MACINTOSH
Issue type        : kbinfo
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Copyright Microsoft Corporation 1998.