Saving Resource Sharing Project Renumbers Assignments
  
PSS ID Number: Q109176
Article last modified on 03-15-1995
 
3.00 3.00a | 3.00
 
WINDOWS    | MACINTOSH
 

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The information in this article applies to:
 
 - Microsoft Project for Windows, versions 3.0, and 3.0a
 - Microsoft Project for Macintosh, version 3.0
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SYMPTOMS
========
 
If your project uses a resource pool, when you save the project or save the
resource pool, some resource assignment ID numbers may be changed or
additional resources may be added.
 
This renumbering only affects the resource assignment ID field. However, if
you re-enter the task duration, the cost for the resource assignment may be
recalculated based on the new resource assignment ID.
 
CAUSE
=====
 
If a resource name shows up in one or more task assignments, then the ID
field for those assignments will be renumbered in ascending order (using
the smallest resource ID numbers of resources that have that name). If
there aren't enough resources with that name, then Project creates
additional resources with the same name. Each additional resource created
is a copy of the resource it replaces in the assignments during the
renumbering.
 
MORE INFORMATION
================
 
Steps to Reproduce Behavior
---------------------------
 
1. Create a new project using the default Standard calendar.
 
2. In the Resource Sheet view, enter three resources with the following
   information:
 
      ID     Name     Initials     Std. Rate
      --------------------------------------
 
      1      Joe      J1           $1.00/h
      2      Joe      J2           $2.00/h
      3      Joe      J3           $3.00/h
 
3. In the Task Entry view, create a task T1 with a duration of 1 hour.
 
4. Select the bottom pane, and from the Format menu, choose Resource
   Cost. Assign Joe #3 twice and Joe #2 twice to task T as shown below.
   Enter the Resource ID numbers only, then choose OK. Microsoft Project
   will fill in the other fields:
 
    ID   Resource Name    Units    Cost        Plan Cost
    ----------------------------------------------------
 
    3    Joe              1        $3.00       $3.00
    3    Joe              1        $3.00       $3.00
    2    Joe              1        $2.00       $2.00
    2    Joe              1        $2.00       $2.00
 
5. From the File menu, choose Save.
 
Another Joe is added to the Resource Sheet, with ID number 4, as shown in
the example below:
 
     ID     Name     Initials      Std. Rate
     ---------------------------------------
 
     1      Joe      J1            $1.00/h
     2      Joe      J2            $2.00/h
     3      Joe      J3            $3.00/h
     4      Joe      J2            $2.00/h <--- copy of Joe #2
 
Also, in the Task Form, the resource assignment ID numbers for task T
have been renumbered as follows:
 
     ID     Resource Name     Units     Cost     Plan Cost
     -----------------------------------------------------
 
     1      Joe               1         $3.00    $3.00
     2      Joe               1         $3.00    $3.00
     3      Joe               1         $2.00    $2.00
     4      Joe               1         $2.00    $2.00
 
The following is a before and after comparison of the assignment ID
numbers:
 
     Before     After
     ----------------
 
     3          1
     3          2
     2          3
     2          4 <--- copy of Joe #2
 
Joe was originally assigned four times to task T However, because there
were only three resources named Joe in the pool, Microsoft Project created
a new resource named Joe, with ID number 4. Joe #4 is a copy of Joe #2,
because that is the assignment it replaced during the renumbering.
 
After you save the project, the assignment Cost field is not synchronized
to the new resource assignment ID numbers. If you re-enter the duration of
task T, the assignment costs are recalculated using the standard rates for
the new resource assignment ID numbers as follows:
 
     ID     Resource Name     Units     Cost     Plan Cost
     -----------------------------------------------------
 
     1      Joe               1        $1.00     $3.00
     2      Joe               1        $2.00     $3.00
     3      Joe               1        $3.00     $2.00
     4      Joe               1        $2.00     $2.00
 
KBCategory: kbusage
KBSubcategory:
 
Additional reference words: 3.00 3.00a duplicate
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Copyright Microsoft Corporation 1995.
