Mac Works: Default Text Does Not Appear in Copied Database
  
PSS ID Number: Q104564
Article last modified on 10-22-1998
 
3.0 4.0
 
MACINTOSH
 

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The information in this article applies to:
 
 - Microsoft Works for the Macintosh version 3.0 and 4.0
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SYMPTOMS
========
 
If a field is formatted with default text in a Works 3.0 database, and
then all the records from the database are removed, the default text
will no longer appear.
 
Steps to Reproduce Problem
--------------------------
 
1. Create a database. Format one or more fields with any default
   text. Type information into the records, and confirm that the
   default text appears properly.
 
2. From the File menu, choose Save As and name the database.
 
3. From the Form menu, choose List View.
 
4. Delete all entries from the database using one of these two
   selection methods:
 
   a. Use the mouse to drag over and select all of the data.
 
   b. Press SHIFT while clicking each field name with your mouse to
      select all of the data.
 
5. From the Edit menu, choose Cut.
 
6. Enter new data in the records.
 
7. The default text will not appear in those fields formatted
   with default text, even if you reformat the field with the default
   text.
 
RESOLUTION
==========
 
Delete all entries from the database using one of these two selection
methods:
 
1. From the Edit menu, choose Select All to select all of the
   data, then press Clear.
 
   -or-
 
2. Using the mouse, drag over the record selector boxes to select all
   of the data, then press Clear.
 
If one of these methods is used, the default text will appear when
typing new information into the records.
 
MORE INFORMATION
================
 
This is important if you are creating multiple databases with the same
field names and you want to format fields with default text. An
example of default text would be "WA" in a "State" field.
 
KBCategory: kbother
KBSubcategory: macworkskb
 
Additional reference words: 3.00 3.00a mac mwksdb default format
 
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Version           : 3.0 4.0
Platform          : MACINTOSH
Issue type        : kbprb
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Copyright Microsoft Corporation 1998.