Microsoft Knowledge Base

• Microsoft PowerPoint for Windows, versions 4.0, 4.0a, 4.0c

SUMMARY

The following is the complete contents of the FastTips Questions and Answers article titled "Q111890: Usage Questions & Answers." Q111890 is part of the FastTips Questions and Answers section for Microsoft PowerPoint version 4.0 for Windows.

  Microsoft(R) Product Support Services Application Note (Text File)
               Q111890: Usage Questions & Answers

                                                   Revision Date: 08/94
                                                   4 Pages, No Disk

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 1. Q. How can I translate my Harvard Graphics slides or Lotus Freelance
       files into PowerPoint 4.0?

    A. PowerPoint 4.0 can import files created in Harvard Graphics
       versions 2.3 or 3.0 for MS-DOS. PowerPoint can also import
       files created in Lotus Freelance version 4.0 for MS-DOS. When
       converted, these files are fully editable and retain the look
       of the original as closely as possible. For additional
       information about font remapping, translation comments, and
       other helpful tips, read the PowerPoint Readme Help file.

 2. Q. Can I add other graphic files to the Microsoft ClipArt Gallery
       that ships with Microsoft PowerPoint 4.0?

    A. Yes. To add new graphics to ClipArt Gallery, follow this four-
       step procedure:

       1. From the Insert menu, choose ClipArt. The ClipArt Gallery
          appears.

       2. Choose Options.

       3. Choose Add.

       4. Select the graphic you want to add to ClipArt Gallery and
          choose OK.

 3. Q. What picture formats can I import into Microsoft PowerPoint 4.0
       for Windows?

    A. PowerPoint 4.0 includes the following graphic import filters:

        - AutoCAD DXF (.DXF)
        - AutoCAD plotter files (.ADI)
        - CompuServe GIF (.GIF)
        - Computer Graphics Metafile (.CGM)
        - CorelDRAW! 3.0 (.CDR)
        - Encapsulated PostScript (.EPS)
        - HP Graphics Language (.HGL)
        - Kodak Photo CD (.PCD)
        - Lotus 1-2-3 graphics files (.PIC)
        - Macintosh PICT (.PCT)
        - Micrografx Designer/Draw (.DRW)
        - PC Paintbrush (.PCX)
        - Tagged Image File Format (.TIF)
        - Windows Bitmaps and Metafiles (.BMP and .WMF)
        - WordPerfect Graphics (.WPG)

       NOTE: PowerPoint can use both internal and external graphic
       filters. To get a complete list of the filters that are available
       on your system, choose Import Picture from the Insert menu and
       view the list of file types.

 4. Q. Can I apply more than one template to my PowerPoint 4.0
       presentation?

    A. Although only one template can be applied per presentation,
       PowerPoint 4.0 lets you create the look of having multiple
       templates in one presentation. The branching feature allows you to
       jump to other PowerPoint presentations during a slide show. This
       gives the appearance of multiple templates. This feature also
       makes it easy to combine multiple presentations.

 5. Q. How do I branch to another PowerPoint 4.0 presentation?

    A. To branch from one presentation to another during a slide show,
       follow this six-step procedure:

       1. In Slide view, display the slide from which you want to
          branch.

       2. From the Insert menu, choose Object.

       3. From the list in the Object Type box, select PowerPoint
          Presentation.

       4. Choose the Create From File button.

       5. Type the filename of the presentation to which you want to
          branch, or choose Browse to locate it.

       6. Select the Display As Icon check box, and choose OK. A
          PowerPoint presentation icon appears on your slide.

       Now, when you play your presentation, click the Presentation icon
       to branch to the second presentation. You can customize how the
       presentation plays back by selecting the Play Settings option from
       the Tools menu. After completing the branching presentation,
       you'll return to your originating presentation, where you can
       select another branch or continue to the next slide.

 6. Q. How do I hide a slide in Microsoft PowerPoint 4.0 for Windows?

    A. To hide a slide, follow this two-step procedure:

       1. Display or select the slide you want to hide (if you're working
          in Slide Sorter or Outline view, you can select multiple
          slides).

       2. From the Tools menu, choose Hide Slide. (If you're working in
          Slide Sorter view, click the Hide Slide button on the Slide
          Sorter toolbar.)

       The slide is hidden during a slide show unless you choose to show
       it by clicking the icon in the lower-right corner of the slide
       that precedes it. In Slide Sorter view, the slide number is
       enclosed in a square with a line through it to signify that the
       slide is hidden.

 7. Q. How do I display a hidden slide during a slide show, if I decide I
       want to show it?

    A. To display a hidden slide during a slide show, click the Hidden
       Slide icon on the previous slide. You'll see the Hidden Slide icon
       in the corner of the screen when you move the mouse on the slide
       that precedes a hidden slide in a slide show. You can skip the
       hidden slide by ignoring the icon, or you can display the slide by
       clicking the icon.

 8. Q. Is there a way to easily create organizational charts in
       PowerPoint 4.0?

    A. Yes, PowerPoint 4.0 ships with Microsoft Organization Chart 1.0,
       which makes adding custom-designed organizational charts to your
       presentation easy. To create an organizational chart, choose the
       OrgChart button on the toolbar.

 9. Q. How do I reset my toolbars to the default toolbars?

    A. To reset PowerPoint 4.0 to the default toolbars, follow this
       five-step procedure:

       1. Close PowerPoint 4.0.

       2. Open POWERPNT.INI in a text editor such as Notepad.
          POWERPNT.INI is usually located in your WINDOWS directory.

       3. Delete all the entries under the [Toolbars] section.

       4. Restart PowerPoint 4.0.

       5. PowerPoint will now reset the toolbars to their default values
          and positions.

       NOTE: This workaround will delete any customization you have
       performed, including any icons that you have moved or added to the
       custom Toolbar group.

10. Q. When our workstations try running ClipArt Gallery, we get the
       following error: "The ClipArt Gallery cannot create an index
       file. You may not have permission to create files on this disk or
       you may be having hardware problems."

    A. This error usually occurs when Windows is installed and run from a
       Common causes of this error are Novell's MAP ROOT and MAP SEARCH
       functions, which create "virtual" drive letters. Most network
       software packages include similar utilities, which can cause
       similar errors with ClipArt Gallery. This can be corrected by
       using the updated ClipArt Gallery that shipped first with
       PowerPoint version 4.0c for Windows, downloading the file
       electronically, or by ordering Application Note "Correction to
       ClipArt Gallery When Running Shared Installation of Windows"
       (GE1031). To obtain this Application Note, order GE1031 from the
       Microsoft PowerPoint FastTips Catalog. If you have a modem and
       would like to download the file electronically, order article
       Q116413 from the Microsoft PowerPoint FastTips Catalog for
       complete download instructions.