Microsoft Knowledge Base

• Microsoft PowerPoint for Windows, versions 4.0, 4.0a, 4.0c

SUMMARY

If you use the Microsoft PowerPoint for Windows Viewer to distribute and display your presentation, you will have to include the Media Player utility included with PowerPoint if both of the following conditions are true:

• The presentations include Media Clip objects.
• The machine that the presentation is to be displayed on is using a version of Windows earlier than Windows 95.

POWERPOINT 4.x README HELP

The PowerPoint 4.0 Readme Help file provides the following instructions for distributing the Media Player along with the PowerPoint Viewer. While these instructions are correct for version 4.0 and 4.0a of PowerPoint, they are not correct for version 4.0c of PowerPoint because the files were distributed differently on the disks to address another setup issue. (See the "Documentation Error" section of this article for more information.)

   Using Media Player with the PowerPoint Viewer (Windows)
   -------------------------------------------------------

   You can view PowerPoint presentations while away on business trips
   without installing PowerPoint. (Note that the targeted machine must have
   the proper hardware and video drivers to support Media Player objects.)
   Take a copy of the PowerPoint Viewer disk with you to view your
   presentations.

   If your presentations contain Media Player objects (such as video or
   sound), you may also need to install the Microsoft Media Player when
   using the PowerPoint Viewer. Simply take both Disk 1 and the PowerPoint
   Viewer disk and follow these instructions:

   1. Run PowerPoint Setup from Disk 1. In Program Manager, from the
      File menu, choose Run, and then type a:setup.

   2. Follow the instructions on-screen. When asked what type of
      installation you prefer, choose Custom/Complete.

   3. Cancel all options except for the PowerPoint Viewer and the Media
      Player (the Media Player is listed under Shared Applications).
      Choose Continue to finish the installation.

   The PowerPoint Viewer and Media Player will now be available on the
   system, allowing you to play Media Player objects as you view your
   presentation.

POWERPOINT 4.x DOCUMENTATION ERROR

While these instructions are correct for version 4.0 and 4.0a of PowerPoint, they are not correct for version 4.0c of PowerPoint because the files were distributed differently on the disks to address another setup issue. For additional information, please see the following articles in the Microsoft Knowledge Base:

   ARTICLE-ID: Q116356
   TITLE     : Windows PowerPoint 4.0c: List of Fixed Problems

              Media       Disks             Not
    Version   Type        Used              Used
    -------------------------------------------------

    4.0       3.5 HD      1,12              2-11
    4.0       5.25 HD     1,14              2-13

    4.0a      3.5 HD      1,11              2-10
    4.0a      5.25 HD     1,13              2-12

    4.0c      3.5 HD      1,2,6-11          3-5
    4.0c      5.25 HD     1,2,8,9,11,13     3-7,10,12