Mac Works 4.0: Tips for Printing Marked Database Records
  
PSS ID Number: Q140094
Article last modified on 10-22-1998
 
4.00 4.00a 4.00b
 
MACINTOSH
 

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The information in this article applies to:
 
 - Microsoft Works for the Macintosh, versions 4.0, 4.0a, 4.0b
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SUMMARY
=======
 
In the Database module of Works 4.0, if Print Marked Records is selected in
the Print dialog box, you will need to mark records for printing. If you
fail to mark records for printing, Works prints or print previews a blank
page, or a page with only a header or footer. This occurs when you print
from the database or when you print to a merged document.
 
To print all the records in a database, make sure Print Marked Records is
not selected in the Print dialog box. If you don't specify the records you
want to print, Works prints the entire database.
 
MORE INFORMATION
================
 
The following information lists the steps necessary to use the Print
Marked Records feature.
 
Printing Marked Records
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1. On the View menu, click List View.
 
2. On the Tools menu, click Mark Records For Printing.
 
   Works displays a check mark in the upper-left corner of the database
   window to indicate that records are ready to be marked.
 
3. In the record selector box (the gray box to the left of each
   record), click each record you want to mark for printing.
 
   A check mark appears in the record selector box of each record you mark.
 
4. On the File menu, click Print.
 
   NOTE: If you are printing a form letter or other document containing
   merged fields, return to the Word Processor and then click Print.
 
5. Check the Print Marked Records option.
 
6. Click Print.
 
   Works prints only those records that have check marks next to them.
 
Printing Most of the Records in a Database
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1. On the View menu, click List View.
 
2. On the Tools menu, click Mark Records For Printing.
 
3. Click the gray box in the upper-left corner of the database window
 
   Works places check marks next to all of the records.
 
4. In the record selector box (the gray box to the left of each
   record), click each record you want to no longer want marked to print.
 
   The check mark in the record selector box is removed.
 
5. On the File menu, click Print.
 
   NOTE: If you are printing a form letter or other document containing
   merged fields, return to the Word Processor, and then click Print on
   the File Menu.
 
6. Select the Print Marked Records option.
 
7. Click Print.
 
   Works prints only records that remain marked.
 
KBCategory: kbusage kbhowto
KBSubcategory: mwkswp mwksdb macworkskb
 
Additional reference words: kbhowto 4.00, 4.00a, 4.00b mac m_works
 
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Version           : 4.00 4.00a 4.00b
Platform          : MACINTOSH
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Copyright Microsoft Corporation 1998.