PRB: Show All Records Menu Choice Not Available

Article ID: Q100144
Creation Date: 16-JUN-1993
Revision Date: 19-SEP-1996

The information in this article applies to:

Microsoft Access versions 1.0, 1.1, 2.0, 7.0

SYMPTOMS

Novice: Requires knowledge of the user interface on single-user computers.

When you have a form open, the Show All Records command on the Records menu is not available.

CAUSE

There are three possible causes for this behavior:

The form's AllowFilters property is set to No.
The form is not bound to a table or query.
The form is a subform whose main form meets one of the above criteria.

RESOLUTION

Set the form's AllowFilters property to Yes, or bind the main form to a table or query by adding that table or query to the form's RecordSource property.

STATUS

This behavior is by design.

MORE INFORMATION

When the AllowFilters property is set to No, the following commands on the Records menu will not be available: Edit Filter/Sort, Apply Filter/Sort, and Show All Records.

REFERENCES

For more information about the AllowFilters property, search for "AllowFilters," and then "AllowFilters Property" using the Microsoft Access Help menu.

THE INFORMATION PROVIDED IN THE MICROSOFT KNOWLEDGE BASE IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. MICROSOFT DISCLAIMS ALL WARRANTIES, EITHER EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL MICROSOFT CORPORATION OR ITS SUPPLIERS BE LIABLE FOR ANY DAMAGES WHATSOEVER INCLUDING DIRECT, INDIRECT, INCIDENTAL, CONSEQUENTIAL, LOSS OF BUSINESS PROFITS OR SPECIAL DAMAGES, EVEN IF MICROSOFT CORPORATION OR ITS SUPPLIERS HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. SOME STATES DO NOT ALLOW THE EXCLUSION OR LIMITATION OF LIABILITY FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES SO THE FOREGOING LIMITATION MAY NOT APPLY.