Article ID: 105914
Article Last Modified on 8/16/2005
APPLIES TO
- Microsoft Word 6.0 Standard Edition
- Microsoft Word 6.0a
- Microsoft Word 6.0c
- Microsoft Word 6.0 for Macintosh
- Microsoft Word 6.01 for Macintosh
- Microsoft Word 6.01 for Macintosh
- Microsoft Word 95 Standard Edition
- Microsoft Word 95a
This article was previously published under Q105914
SYMPTOMS
In a label mail merge main document, Word may not suppress blank lines when
you View Merged Data (on the Mail Merge toolbar, click View Merged Data).
NOTE: The blank lines are correctly suppressed when the document is merged
to a new document or merged to printer.
CAUSE
When a MERGEFIELD is followed by a end-of-cell marker in labels or a Word
table, Word cannot suppress a blank line when the MERGEFIELD is blank.
However, Word will suppress a blank line when the MERGEFIELD is followed by
a paragraph mark.
NOTE: To view paragraph marks and end-of-cell markers, do one of the
following:
- On the Tools menu, click Options. On the View tab, click to select the
All check box (listed under "Non-printing characters") and then click
OK.
-or-
- On the Standard toolbar, click Show/Hide.
WORKAROUND
To allow Word to suppress blank lines when you use View Merged Data, in
your mail merge main document, position the insertion point immediately
after the MERGEFIELD in a label or table cell and press ENTER to create a
paragraph mark. Do this for each of the labels or table cells that contain
MERGEFIELDS.
Additional query words: suppression
Keywords: kbmerge kbprb KB105914