Knowledge Base

No Blank Line Suppression When Printing Mail Merge Main Doc

Article ID: 110304

Article Last Modified on 8/16/2005

Microsoft Word 6.0 Standard Edition
Microsoft Word 6.0a
Microsoft Word 6.0c
Microsoft Word 6.0 Standard Edition
Microsoft Word 95 Standard Edition
Microsoft Word 95a

This article was previously published under Q110304

SYMPTOMS

If you create a MailMerge Main document, use the View Merge Data option when one of the mergefields is blank, and then print the main document, you get a blank line where the blank mergefield is, even though it looks correct on the screen.

STATUS

Microsoft has confirmed this to be a problem in the Word versions listed above. This problem was corrected in Word 97 for Windows

WORKAROUND

To work around this problem, disable background printing. To do so:

From the Tools menu, choose Options.
Select the Print tab.
Clear the Background Printing option.

Additional query words: 6.0 winword supress lines word6 7.0 word7 ntword word95 wordnt suppression

Keywords: kbprint kbmerge KB110304