Multiple-Page Table Rows Displayed or Printed Incorrectly |
Q112870
The information in this article applies to:
-
Microsoft Word for Windows, versions 6.0, 6.0a, 6.0c
SYMPTOMS
In Word for Windows, a table row that spans multiple pages may be displayed
incorrectly in page layout view, and it may also print incorrectly. This
usually happens when a row reaches three or four pages in length.
The following examples illustrate this behavior:
Example 1
In page layout view and print preview, Word may not display the text in
column 2 on page 4 of a multiple-page row. If you switch to normal view,
the table displays correctly. In this case, regardless of the view, the
table prints correctly.
Example 2
A multiple-page table row may display correctly, but Word prints text from
the top of one column in the bottom margin of the previous page; or Word
prints text from one column again in the next column.
Example 3
Text near the bottom of a page prints again in the bottom margin of that
page.
Example 4
The total number of pages displayed on the status bar may be greater than
what actually exists in the document. In addition, page breaks may not be
displayed in the right-most columns of the table.
-or-
The vertical scroll bar does not function. Dragging or clicking the arrows
does not produce any results.
CAUSE
The display problems described in Example 1 above happen only in page
layout view.
The printing problems described in Examples 2 and 3 above happen when the
Background Printing option is selected. (To locate this option, choose
Options from the Tools men, and select the Print tab.)
Some of the printing problems described in Examples 2 and 3 above happen if
the table contains a blank column.
STATUS
Microsoft has confirmed this to be a problem in Word versions 6.0 and 6.0a
for Windows. This problem was corrected in Word version 6.0c for Windows.
WORKAROUND
Use any or all of the following methods to avoid this problem in your Word
document:
Method 1: Use Normal View
For the display problem (Example 1 in the "Symptoms" section above), switch
to normal view.
Method 2: Turn off the Background Printing option
- From the Tool menu, choose Options.
- Select the Print tab.
- Clear the Background Printing check box and then choose OK.
Method 3: Add a blank line to each cell of a table
If your table contains any blank columns, fill each of them with paragraph
marks or some other nonprinting characters. This prevents Word from
printing text from another column in that column. When you use this method,
you should also use the instructions in Method 2 above to turn off
Background Printing.
Method 4: Switch to Print Preview
For Example 4 in the Symptoms section above, from the file menu, choose
Print Preview. This will update the status bar but may not correct the way
the Table is displayed.
REFERENCES
"Microsoft Word User's Guide," version 6.0, pages 294-295
Additional query words:
6.00a winword 6.00c word6 empty overflow footer