PSS ID Number: 113213
Article Last Modified on 10/4/2002
The information in this article applies to:
- Microsoft Word for Windows 6.0
- Microsoft Word for Windows 6.0a
- Microsoft Word for Windows 6.0c
- Microsoft Word for Windows 95 7.0
- Microsoft Word for the Macintosh 6.0
- Microsoft Word for the Macintosh 6.0.1
- Microsoft Word for the Macintosh 6.0.1a
- Microsoft Word for Windows NT 6.0
- Microsoft Word 98 Macintosh Edition
This article was previously published under Q113213
SYMPTOMS
A BARCODE field nested in an IF field produces no merge result even
when the condition is true.
CAUSE
BARCODE fields are a special type of Word field called a "display"
field. Display fields produce their own results and, unlike other Word
fields, the result of a display field cannot exist independently of the
field itself (display fields can't be unlinked). Consequently, the
result of a display field cannot be fetched by the IF field for its
result.
WORKAROUND
To work around this problem, use either of the following methods.
Method 1
Use the Record Selection feature to merge only those records that have
addresses in the U.S. After all these records have been merged, remove the
BARCODE field and merge those records that are not in the U.S.
Method 2
Sort the data file by the country field so that all records for the U.S.
are together. Using the mail merge helper, merge only the range of records
that includes the country U.S. After all U.S. records have been merged,
remove the BARCODE field and merge the range of records that includes
countries other than the U.S.
STATUS
Microsoft has confirmed that this is a problem in the Microsoft products that are listed at the beginning of this article. REFERENCES
"Microsoft Word User's Guide," version 6.0, "Selecting Records to be
Merged," pages 666-669; "Sorting Data Records," pages 670-671
Additional query words: usa bar code
Keywords: kbfield kbmerge kbprb kbualink97 KB113213
Technology: kbHWMAC kbOSMAC kbWord600 kbWord600a kbWord600c kbWord600Mac kbWord600NT kbWord601aMac kbWord601Mac kbWord95 kbWord95Search kbWord98 kbWord98Search kbWordMacSearch kbWordSearch kbZNotKeyword2 kbZNotKeyword3