Converting Multiple Rows/Columns to Columns/Rows

MORE INFORMATION

The following example converts every four rows of data in a column to four columns of data in a single row (similar to a database field and record layout). This scenario is similar to what you would do when you open a worksheet or text file containing data in a mailing label format.

Example

To see an example that converts data, follow these steps:

1. In a new worksheet enter the following data:

   A1: Smith, John
   A2: 111 Pine St.
   A3: San Diego, CA
   A4 (555) 128-549
   A5: Jones, Sue
   A6: 222 Oak Ln.
   A7: New York, NY
   A8: (555) 238-1845
   A9: Anderson, Tom
   A10: 333 Cherry Ave.
   A11: Chicago, IL
   A12: (555) 581-4914

2. Enter the following formula:

         C1: =OFFSET($A$1,(ROW()-1)*4+INT((COLUMN()-3)),MOD(COLUMN()-3,1))
   						

   Fill this formula across to column F and down to row three.
3. Select cells C1:F3.
4. On the Edit menu, click Copy.
5. With the same range of cells selected, click Paste Special on the Edit menu and then click Values. Click OK.

The formula can be interpreted as follows

   OFFSET($A$1,(ROW()-f_row)*rows_in_set+INT((COLUMN()- f_col)/col_in_set),
   MOD(COLUMN()-f_col,col_in_set))
				

where:

   f_row = row number of this offset formula
				

   f_col = column number of this offset formula
				

   rows_in_set = number of rows which make one record of data
				

   col_in_set = number of columns of data