PRJ4: Problem with Microsoft Project Timesheet Program |
Q117809
The information in this article applies to:
-
Microsoft Project for Windows, version 4.0
SUMMARY
Microsoft Project Timesheet is a Microsoft Visual Basic program that is
included with Microsoft Project. You can use this program to update
resource work in your project on a task-by-task basis. The following is a
summary of the problems that you may encounter when you use the Timesheet
program.
An updated version of this program is now available from the Microsoft
Download Center. For more information, please see the following article in
the Microsoft Knowledge Base:
Q126379
PRJ4: Updated Timesheet Program Timetrak.exe for Project 4.0/4.1
MORE INFORMATION
You can run Microsoft Project Timesheet by clicking the Update Resources
button on the Tracking toolbar. When you run the Timesheet program, the
Resource Update Options dialog box appears, and allows you to update work
for all of the resources in your project or for an individual resource in
your project, in a Visual Basic timesheet. Each timesheet displays the task
assignments for a resource in a table, including work and scheduling
information for each task. The information in your project is updated when
you change information in a timesheet. You may encounter any of the
following problems when you use this program.
Error Message Entering Value in Timesheet
If you enter a date in the form of Today, Tomorrow, or a day of the week,
such as Monday, in the Start Date or the Finish Date column in the
Timesheet, you receive the following error message:
The date you entered is not in a recognized date format
Even though you can enter these values in your project in Microsoft
Project, these are not valid date formats in Microsoft Project Timesheet.
Because Timesheet is a program written in Visual Basic, not all of the
features available in Microsoft Project are available in the Timesheet
program.
Incorrect Resource Work in Updated Project
In Microsoft Project Timesheet, if you enter a value in the Hours Worked
column for a resource assignment, and you then enter another value, while
the Update Resource Work dialog box is still open, the resource Work value
is incorrect when the schedule is updated.
WORKAROUND
If you enter incorrect information in the Update Resource Work dialog box,
click Cancel, and then click OK to open the Update Resource Work dialog
box again, and enter the correct information.
Task Doesn't Display in Timesheet
A task that is marked as a milestone in your project is not displayed
in the Update Resource Work dialog box, even if the duration of the
task is greater than 0d.
When a resource is assigned to a task with more than 546 hours of work, the
resource does not appear in the timesheet. Under this condition, Microsoft
Project Timesheet cannot update the resource. If you choose to update only
this resource, or if this resource is the only resource that has a task
assignment in your project, you receive the following error message when
you update the resource:
The selected resource does not have any task assignments within the
specified date range
Incorrect Results with Project Scheduled from Project Finish
If you have a project that is scheduled from the project finish, and you
update the task Start Date in the Update Resource Work dialog box to a date
prior to the Start Date in the Summary Info dialog box, you receive the
following error message:
Task start date is before the project start date
To change the task start date, use the Start Date field in the Gantt Chart.
In a project scheduled from the project finish, if you use the
timesheet to change the finish date of a task to a date later than
the project finish date, you do not receive an error message
indicating that the task finish date is after the project finish
date. However, when you close the timesheet, the task finish date is
not updated in the project.
Project Summary Task No Longer Displayed
After you run Microsoft Project Timesheet, the project summary task
is no longer displayed in your project. The Project Summary Task
check box on the View tab of the Options dialog box is cleared after
running the Microsoft Project Timesheet, whether or not it was
selected before you ran the program. This behavior occurs even if
you click Cancel in the Resource Update Options dialog box.
To display the project summary task in your project after running the
Microsoft Project Timesheet, follow these steps:
- On the Tools menu, click Options. Click the View tab.
- Under Outline Options, click to select the Project Summary Task check
box, and click OK.
Microsoft Project Timesheet Already Active After Closing
If you run Microsoft Project Timesheet, and you close the Resource Update
Options dialog box by clicking Close on the Control menu, or double-
clicking the Control menu, you receive the following error message when you
run the program again in the same session of Microsoft Windows:
A copy of Microsoft Project Timesheet is already active
Use the Close or Cancel button in the Resource Update Options dialog box to
close the Timesheet program, instead of double-clicking the Control menu or
clicking Close on the Control menu.
To quit the program once you have closed it using the Control menu, run the
Task List (press CTRL+ALT+DEL), click to select Timesheet, and then click
End Task.
Error Message Entering Date
When entering a date into a date field in the TimeTrk program, the
following error message may be generated:
The date you entered is not in a recognized date format
This occurs when the file Msafinx.dll file is not in the
\Windows\System directory. This file was not shipped with Microsoft
Project, therefore systems that do not have Visual Basic installed can
receive this error.
Error Message Updating Resources
When selecting a resource to update, you may receive the following error
message:
The selected resource does not have any task assignments
within the specified date range
This problem occurs when a resource is assigned to a task for more than 546
hours of work. If this situation occurs, no tasks for the resource will be
displayed in the Timesheet program. It does not matter if there are tasks
with the resource assigned with fewer than 546 hours of work; no task will
be displayed.
STATUS
Microsoft has confirmed these to be problems in the Microsoft
products listed at the beginning of this article.
REFERENCES
For more information about the Update Resources Command, click the
Search button in Help and type the following text:
time sheet, updating
Additional query words:
timetrak mak vb err msg