Knowledge Base

ACC: Subreport Placed Low on Main Report Causes Blank Pages

Article ID: 117917

Article Last Modified on 5/6/2003

Microsoft Access 1.0 Standard Edition
Microsoft Access 1.1 Standard Edition
Microsoft Access 2.0 Standard Edition

This article was previously published under Q117917

Novice: Requires knowledge of the user interface on single-user computers.

SYMPTOMS

When you print or preview a report containing a subreport placed low in the main report's detail section, blank pages are generated after the subreport.

CAUSE

The extra pages are the result of the main report incorrectly determining where the subreport begins and ends.

RESOLUTION

Move the subreport higher in the main report's detail section, or create a static grouping section and place the subreport in that section. To create a static group footer, follow these steps:

Click the Sorting And Grouping button on the toolbar and type the following in the Field/Expression:

="A"

Then set the GroupFooter property to Yes.
Move the subreport from the detail section into the new group footer section.
Preview the report.

STATUS

Microsoft has confirmed this to be a problem in Microsoft Access versions 1.0, 1.1, and 2.0. This problem no longer occurs in Microsoft Access version 7.0.

MORE INFORMATION

Steps to Reproduce Problem

Open the sample database NWIND.MDB.
Create a new, unbound report.

In the report's detail section, create three label controls with the following properties:

      Label1
         Name: Label1
         Caption: This is the top of the detail section.
         Top: 0
      Label2
         Name: Label2
         Caption: This is the middle of the detail section.
         Top: 10
      Label3
         Name: Label3
         Caption: This will print just above the subreport control.
         Top: 19.5

Create a subreport control in the detail section. Drag the Alphabetical List Of Products report to the subreport control.

Set the subreport control's properties as follows:

      Subreport Control
         Name: Alphabetical List of Products
         SourceObject: Report.Alphabetical List of Products
         Left: 0
         Top: 21
         CanGrow: Yes

Preview the report. Note that pages 6-11 are blank.

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