PRJ: Rolling Up Cost Fields to the Summary Level Task

WORKAROUND

You can create a Visual Basic, Applications Edition, macro that takes a cost field and associates the totals with the appropriate summary tasks.

The following macro loops through the outline levels (there are a maximum of 10 outline levels in Microsoft Project) and places the sum at the summary level.

IMPORTANT: If you run the following macro more than once, the macro will add additional costs to the existing values in the Cost1 field at the summary level. If you plan to run this macro more than once, you will need to reset the costs for the summary level task to zero.

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Sample Macro Code

 Sub Costroll()
 'OL is a variable to count through the outline levels.
 't is an object used to loop through the tasks in the active project.
 Dim t As Object
 Dim OL As Integer
 For OL = 10 To 1 Step -1
  For Each t In ActiveProject.Tasks
   If Not t Is Nothing Then
   If t.OutlineLevel = OL = True Then t.OutlineParent.Cost1 = 0
   End If
  Next t
 Next OL
 For OL = 10 To 1 Step -1
  For Each t In ActiveProject.Tasks
     If Not t Is Nothing Then
       If t.OutlineLevel = OL Then
           t.OutlineParent.Cost1 = t.Cost1 + t.OutlineParent.Cost1
       End If
     End If
   Next t
 Next OL
 End Sub
				

Note that although this macro uses the Cost1 property, Cost2, Cost3, and BaselineCost are also properties of the Task object. Therefore, you can use any one of these properties in a similar macro to roll up costs for these fields.

Also note that this macro, as with other macros which work with either the Task or Resource collections, will not work on a consolidated project.