WD: Word Doesn't Include Page Ranges in Index

WORKAROUND

Use bookmarks and a special XE field to tell Word to show a range for certain words.

Word versions 6.x and 7.x and Word 98 Macintosh Edition

1. Highlight the range of pages on which the word appears.
2. On the Insert menu, click Bookmark.
3. Type a name for the bookmark. A good name to use is the word you are indexing.
4. Click Add.
5. Place the insertion point somewhere in the area you applied the bookmark to.
6. On the Insert menu, click Index And Tables.
7. Select the Index tab.
8. Click Mark Entry.
9. In the Main Entry box, type the word as you want it to appear in the index.
10. Select the Page Range option.
11. In the Bookmark box, select the bookmark name you applied.
12. Click Mark.
13. Click Close.

When you insert the index, it will include the range over which the word appears. An en dash separates the page numbers. If you want to change this character, see the "More Information" section of this article.

Word version 2.x

1. Highlight the range of pages on which the word appears.
2. On the Insert menu, click Bookmark.
3. Type a name for the bookmark. A good name to use is the word you are indexing.
4. Click OK.
5. Place the insertion point somewhere in the area you applied the bookmark to.
6. Turn on Show All Characters, if it is not already on.
7. Press CTRL+F9 to insert field braces.
8. Type in the field, so it appears like this:

   {XE "word" \r "bookmarkname"}

When you insert the index, it will include the range over which the word appears. An en dash separates the page numbers. If you want to change this character, see the "More Information" section below.

   This field               Yields this result
   --------------------------------------------------------
   { INDEX \g " to " }      Apples, 4 to 7
   { INDEX \g ":" }         Apples, 4:7