Knowledge Base

WD: Some Fields Update While Other Fields Don't Update

PSS ID Number: 120084

Article Last Modified on 10/4/2002

The information in this article applies to:

Microsoft Word for Windows 6.0
Microsoft Word for Windows 6.0a
Microsoft Word for Windows 6.0c
Microsoft Word for Windows 95 7.0
Microsoft Word for Windows 95 7.0a
Microsoft Word 98 Macintosh Edition
Microsoft Word for the Macintosh 6.0
Microsoft Word for the Macintosh 6.0.1
Microsoft Word for the Macintosh 6.0.1a

This article was previously published under Q120084

SYMPTOMS

Word always updates some fields automatically when a document is printed or previewed, even if the Update Fields option is turned off.

The fields that update automatically are:

AUTONUM
AUTONUMLGL
AUTONUMOUT
BARCODE
EQ

The fields that are updated when you print or preview your document are:

DATE
PAGE
PAGEREF
PRINTDATE (This field updates only when you print)
REF to a bookmark or any cross-reference
SECTIONPAGES
STYLEREF (This field can be locked to prevent updating)
SEQ

CAUSE

Certain fields are "Display" fields, which means they do not perform a calculation. These fields show a result even when you do not update them, and appear whether or not you print the document. These "Display" fields include AUTONUM, AUTONUMLGL, AUTONUMOUT, BARCODE, and EQ.

Certain other fields are related to pagination and printing and will only update when you print or preview your document. These fields include DATE, PAGE, PAGEREF, PRINTDATE, REF, and SECTIONPAGES.

MORE INFORMATION

There are other fields you may use in your document that are not updated when you print or preview your document unless the Update Fields option is selected on the Print tab.

To ensure all fields are updated when you print or preview your document, follow these steps:

On the Tools menu, click Options (or click Preferences in Word 98 Macintosh Edition).
Click the Print tab.
Click to select the Update Fields check box, and then click OK.

Additional query words: revisions 8.0 8.00

Keywords: kbfield kbprb KB120084
Technology: kbHWMAC kbOSMAC kbWord600 kbWord600a kbWord600c kbWord600Mac kbWord601aMac kbWord601Mac kbWord95 kbWord95a kbWord95Search kbWord98 kbWord98Search kbWordMacSearch kbWordSearch kbZNotKeyword2