Knowledge Base

How to Specify a Limited Number of Mergefields

Article ID: 120787

Article Last Modified on 8/16/2005

Microsoft Word 6.0 Standard Edition
Microsoft Word 6.0a
Microsoft Word 6.0c
Microsoft Word 95 Standard Edition

This article was previously published under Q120787

SUMMARY

Word does not provide an option to display an abbreviated list of mergefield names when you perform a mail merge. This article describes a way for you to create a data source that is a subset of the original, thereby allowing you to use an abbreviated list of mergefields.

MORE INFORMATION

Use the following steps to create a data source that contains fewer fields than the original data document:

Create a new document.
From the Insert menu, choose Database.
Choose the Get Data button, select the original data document, and choose the OK button.
Select the Query Options button. Select the Select Fields tab.
Remove all unnecessary fields and then choose the OK button.
Choose the Insert Data button. Select All Records or specify a range of records and choose the OK button.
Save the file as a new data source.

Now you can attach the new data source to your mail merge main document, and you will have fewer mergefields to select.

Additional query words: 6.0 mergefields data source mail merge word7 word6 7.0 word95 print winword

Keywords: kbmerge kbfield KB120787