WD: IF Fields Not Visible in Word 6.0 Mail Merge Documents

ID: Q125941

The information in this article applies to:

• Microsoft Word 98 Macintosh Edition
• Microsoft Word for Windows, versions 2.x, 6.x, 7.x
• Microsoft Word for the Macintosh, version 6.x

SYMPTOMS

When you open a Microsoft Word for the Macintosh version 5.1 print merge document in any of the programs listed above, and the document contains IF and ENDIF fields, a blank line appears in place of the IF fields.

CAUSE

Word Version 6.x and Later

Word 6.x and later converts these fields to IF fields, which do not require ENDIF fields. The conditional fields are still part of the document, however, by default, they may not be visible.

Word Version 2.0

The IF and ENDIF fields are converted to REF fields.

In Word version 2.0, error messages appear in place of the REF fields.

RESOLUTION

Word Version 6.x and Later

View the conditional IF fields by showing field codes. To turn on display of field codes, follow these steps:

1. On the Tools menu, click Options.

2. Click the View tab.

3. Click to select (put a check in) the Field Codes check box.

4. Click OK.

The conditional statements should now be visible in the document.

Word Version 2.x

You can view the field codes to see how the Word for the Macintosh fields were converted. On the View menu, click Field Codes.

Remove the REF fields and rebuild the conditional fields by choosing the Insert Merge Field button and then selecting the appropriate Word field.

MORE INFORMATION

For more information about creating conditional statements, please see the

following articles in the Microsoft Knowledge Base:

   ARTICLE ID: Q132205
   TITLE     : WD: Blank Spaces Not Suppressed During Conditional Mail
               Merge

   ARTICLE ID: Q105888
   TITLE     : WD: How to Merge Conditional Number of Records to the Same
               Page

   ARTICLE ID: Q90393
   TITLE     : WD: How to Use Nested IF Fields in a Print Merge Document

Keywords          : kbconversion wordnt word8 kbfield macword98 winword ntword macword word6 word7 word95 
Version           : MACINTOSH:6.x; WINDOWS:2.x,6.x,7.x
Platform          : MACINTOSH WINDOWS
Issue type        : kbhowto