Knowledge Base

Hidden Page Fields Counted in Summary

Article ID: 133333

Article Last Modified on 8/15/2005

Microsoft Excel 95 Standard Edition
Microsoft Excel 5.0c
Microsoft Excel 5.0 Standard Edition

This article was previously published under Q133333

SYMPTOMS

When you hide page fields in a Microsoft Excel PivotTable, the data associated with these hidden fields is still counted in the summary. This behavior may lead to misleading summary data if you try to report on specific pages by hiding others.

The only way you will not get totals for all data is if you select an individual Page Field from the list. When you hide a Page Field item, you remove it from the list of available Page Fields.

WORKAROUND

To work around this problem, regenerate the PivotTable and do not include the data that you want to be hidden.

This workaround may come in handy if you want to use data, but you do not want users to be able to find it; however, this feature may causes problems because it makes the data difficult to track.

MORE INFORMATION

The following note regarding the use of the Page Field appears on page 503 of the "User's Guide":

NOTE: Choosing the All item combines data for all available items in a page field--even hidden items.

Additional query words: XL

Keywords: KB133333