Works 95 FAQ: Printing Questions

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1. Q. How do I change the printer in Works?
   
   A. To change the target printer in Microsoft Works for Windows, use the following steps:
   
   
   1. On the File menu, click Print.
   2. In the Name box, click the printer you want.
   3. To print your document, click OK. If you don't want to print right now, click the Preview button, then click the Cancel button.
2. Q. How do I change my document's orientation?
   
   A. You can print a document in portrait orientation, with the short side of the paper at the top, or in landscape orientation, with the long side at the top. To change page orientation, use the following four-step procedure:
   
   
   1. On the File menu, click Page Setup.
   2. Click the Source, Size & Orientation tab.
   3. To print the document with the short side at the top, click Portrait. Or, to print the document with the long side at the top, click Landscape.
   4. Click OK.NOTE: The picture in the Sample box changes to show the paper orientation in relation to the text.
3. Q. Can I print color documents from Works?
   
   A. Microsoft Works supports color printing if the installed printer driver supports color printing. To check the installed printer driver, use the following steps:
   
   
   1. On the File menu, click Print.
   2. In the Name box, click the desired printer.
   3. Click Properties.
   To change specific text to a different color in Works, use the following three-step procedure:
   
   
   1. Select the text you want to change.
   2. On the Format menu, click Font & Style.
   3. In the Color box, select the color you want. Click OK.
4. Q. How do I choose a different paper tray for my printer?
   
   A. You can select a different paper tray by following this four-step procedure:
   
   
   1. On the File menu, click Page Setup.
   2. Click the Source, Size & Orientation tab.
   3. In the Source box, select the printer tray you want, then click OK.
5. Q. How do I change the paper size my document uses?
   
   A. To change the paper size for your document, use the following three- step procedure:
   
   
   1. On the File menu, click Page Setup.
   2. Click the Source, Size & Orientation tab.
   3. In the Size box, select the paper size you want, then click OK.
6. Q. How do I make my document fit on the page?
   
   A. If your document does not fit the page, you can use one of four methods to modify your document:

   Method 1

   Reduce the margins using the following three-step procedure:
   
   
   1. On the File menu, click Page Setup.
   2. Click the Margins tab.
   3. In the Margins box, reduce the appropriate margin settings.

   Method 2

   Reduce the text size using the following three-step procedure:
   
   
   1. Select the text you want to reduce.
   2. On the Format menu, click Font & Style.
   3. In the Size box, click the text size you want, and then click OK.

   Method 3

   Change the paper size using the following three-step procedure:
   
   
   1. On the File menu, click Page Setup.
   2. Click the Source, Size & Orientation tab.
   3. In the Size box, click a larger paper size. Click OK.

   Method 4

   Reduce the column widths or row heights using the following three-step procedure:
   
   
   1. In the Spreadsheet or Database, select the rows or columns you want to change.
   2. On the Format menu, click Row Height or Column Width.
   3. In the Row Height or Column Width box, type a smaller row height or column, and then click OK.NOTE: If you reduce the row height below the standard row height setting, you may need to reduce the size of the font.
7. Q. How do I change my printer settings in Works?
   
   A. To change your printer settings from Works, use the steps below:
   
   
   1. On the File menu, click Print.
   2. In the Name box, click the desired printer.
   3. Click Properties, and then select the printer settings you want.

   Alternative Method In Windows 95

   1. Click the Start button, point to Settings, and then click Printers.
   2. With you right mouse button, click the printer, and then click Properties.
   3. Choose the printer settings you want.
   4. Click OK.
8. Q. How do I cancel a printout that I've already sent to the printer?
   
   A. You can cancel a printout that you've already sent to the printer by using the following five-step procedure in Windows 95:
   
   
   1. Click Start, point to Settings, and then click Printers.
   2. Click the printer.
   3. On the File menu, click Open.
   4. Click the print job you want to cancel.
   5. On the Document menu, click Cancel Printing.
   You can also cancel all printouts for a specific printer, using following three-step procedure:
   
   
   1. Click Start, point to Settings, and then click Printers.
   2. Click the printer.
   3. On the File menu, click Purge Print Jobs.