Q141568

• Microsoft Excel for Windows, version 5.0
• Microsoft Excel for Windows NT, version 5.0
• Microsoft Excel for the Macintosh, version 5.0
• Microsoft Excel for Windows 95, version 7.0

SUMMARY

The following macro dynamically populates a list box with a group of sub categories based on the contents of the first list box.

The following macros can be used to display a general category in one list box and then dynamically populate the second list box with items related to that general category in a second list box.

MORE INFORMATION

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1. Open a new workbook by clicking New on the File menu.



2. Create a dialog sheet with two list boxes. Name one list box 5 and the other list box 6.



3. On Sheet1, enter the following data in cells A1:A4:

   A1: Alabama
   A2: Arizona
   A3: Arkansas
   A4: Texas




4. On Sheet2, enter the following information in cells A1:D4:

   
         A1: Alabama 1   B1: Arizona 1   C1: Arkansas 1   D1: Texas 1
         A2: Alabama 2   B2: Arizona 2   C2: Arkansas 2   D2: Texas 2
         A3: Alabama 3   B3: Arizona 3   C3: Arkansas 3   D3: Texas 3
         A4: Alabama 4   B4: Arizona 4   C4: Arkansas 4   D4: Texas 4 




5. After you enter the data on sheet 2, give each column of data a defined name based on the name of the respective state entered on Sheet1. For example, select the range A1:A4 on Sheet2, and point to Name on the Insert menu, and click Define. Give the range the defined name "Alabama."



6. Insert a new module sheet and type the following:

   
         ' This procedure fills the first list box with names of the states
         ' as entered on Sheet1.
   
         Sub Fill_FirstListbox()
   
            ' Fill the first list box.
            DialogSheets("dialog1").ListBoxes("list box 5").ListFillRange _
             ="sheet1!a1:a" & Worksheets("sheet1").Range("a1").End(xlDown).Row
   
            ' Display the dialog sheet.
            DialogSheets("dialog1").Show
   
         End Sub
   
         ' Macro to populate the second list box.
   
         Sub statemaps()
   
            ' Activate the worksheet containing the data for the second
            ' list box.
            Worksheets("sheet2").Activate
   
            ' The following line returns the value of the selected item in the
            ' first list box.
   
            x = DialogSheets("dialog1").ListBoxes("list box 5") _
              .List(DialogSheets("dialog1").ListBoxes("list box 5").ListIndex)
   
            ' Select the range based on the first list box.
            Range(x).Select
   
            ' Assign the selected range address to a variable.
            y = Selection.Address
   
            ' Fill the second list box.
            DialogSheets("dialog1").ListBoxes("list box 6"). _
              ListFillRange = "sheet2!" & Range(y).Address
   
         End Sub 




7. Assign the macro statemaps() to list box 5. To do this, click list box 5 on the dialog sheet, click Assign Macro on the Tools menu. Click statemaps() in the dialog box that appears.

REFERENCES

"Visual Basic User's Guide," version 5.0, pages 219-239

"Microsoft Excel User's Guide," version 5.0, pages 142-143

Additional query words:

Keywords : kbcode kbprogramming
Issue type : kbhowto
Technology : kbHWMAC kbOSMAC kbExcelSearch kbExcel700 kbExcel500 kbExcel95Search kbExcelMacsearch kbExcel500Mac kbExcel500NT