Article ID: 142345
Article Last Modified on 1/19/2007
APPLIES TO
- Microsoft Word 97 Standard Edition
This article was previously published under Q142345
SYMPTOMS
After you install Windows 95 and a version of Word listed at the beginning
of this article, you cannot merge to fax when you use electronic mail
(e-mail).
When you select mail merge to Electronic Mail you may receive the following
error message.
Word cannot merge documents that can be distributed by mail or fax
without a valid mail address. Choose the Setup button to select a mail
address data field.
NOTE: You can send single faxes from Word without error.
CAUSE
An incorrect entry is contained in the Msmail.ini.
The fax number field does not contain a corresponding address in the
Exchange or Outlook Personal Address Book (Contact List).
RESOLUTION
To resolve this problem, use the appropriate method for your situation.
Method 1: When Using Exchange Only
To correct the Msmail.ini, follow these steps:
- Click the Start button on the Windows 95 Taskbar.
- Click Run.
- Type "msmail.ini" (without the quotation marks), and then click OK.
This starts Notepad.
- In the [EFAX Transport] section, add the following line:
LocalFax=1
- Save and close Msmail.ini.
You can now merge to electronic fax.
Method 2: Use the Correct Fax Number Format
To prevent Exchange or Outlook from checking for an address in the Personal
Address Book, change the phone number format to this format
as in the following example:
Use this number format (including the brackets) for all fax numbers
contained in the data source. Any record that does not use this format will
return the error message. Using this number format will prevent Microsoft
Exchange or Outlook from checking for a corresponding address in the
Personal Address book.
Additional query words: AWFAX WIN95 mail merge print electronic fax faxing 8.0
Keywords: kbfaq kbinterop kbmerge kbprint KB142345