How to Set Up and Administer a Microsoft Mail Post Office

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Setting Up a Workgroup Post Office

To set up a Microsoft Mail workgroup post office, follow these steps:

1. In Control Panel, double-click Microsoft Mail Postoffice.
2. Click Create A New Workgroup Postoffice, and then click Next.
3. Type the path for the post office in the Postoffice Location box, and then click Next. The post office can be located on your local hard disk, or on a network drive. It must be placed in a location that can be accessed by all the users who have accounts on the post office.
   
   NOTE: A folder named Wgpo0000 is created in the location you specify. Numerous folders are created in the Wgpo0000 folder, all of which must be present for the post office to function correctly.
4. Click Next to confirm the location of the new workgroup post office.
5. In the Enter Your Administrator Account Details dialog box, type the appropriate information about the post office administrator, and then click OK. Only the Name, Mailbox, and Password fields are required.
   
   NOTE: The Name field represents the name that other Microsoft Exchange users use to identify the post office administrator. The Mailbox field represents the name that the workgroup post office uses to identify the post office administrator. The Mailbox name is normally assigned by the Microsoft Workgroup Postoffice Admin Wizard automatically, and cannot contain spaces.
6. Click OK in the dialog box that appears.

To allow users who have accounts on the post office to access the post office, you must share the folder containing the post office. To do so, follow these steps:

1. In Windows Explorer or My Computer, use the right mouse button to click the folder containing the post office, and then click Properties on the menu that appears.
2. Click the Sharing tab.
3. Click Shared As and then verify the name of the post office in the Share Name box. If you want to add a comment in addition to the share name, type the comment in the Comment box. The comment is seen by other users when they view a list of computers on the network.
4. To allow all users to access the post office, click Full Access and then click OK. To restrict access to the post office by requiring a password, click Depends On Password, type the password in the Full Access Password box, and then click OK.

Administering a Workgroup Post Office

To administer a Microsoft Mail workgroup post office, follow these steps:

1. In Control Panel, double-click Microsoft Mail Postoffice.
2. Click Administer An Existing Workgroup Postoffice, and then click Next.
3. Type the path for the post office in the Postoffice Location box, and then click Next.
4. Type the mailbox name and password assigned to the post office administrator during the creation of the workgroup post office in the Mailbox and Password boxes, and then click Next.
5. To add a new user to the workgroup post office, click Add User, type the appropriate information about the user, and then click OK. Only the Name, Mailbox, and Password fields are required. To remove a user from the workgroup post office, click the user's name in the list of users, and then click Remove User. To modify the information about a user, click the user's name in the list of users, and then click Details.